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Code enforcement software

Violations, inspections and permits. One system for the code office.

Code enforcement software for towns, villages and small cities. It covers complaint to compliance, the fire inspections the state requires, and permits from application to sign-off.

Email us See what it covers

info@civimax.com

Public works, water and highway

Your code sections and your counting rules are loaded before you start. · Sample data shown throughout.

A code office runs three kinds of work.

Most offices run all three. Here they are one system, working off the same properties and the same owner records.

Violations

Something at a property breaks the code and has to be fixed.

How a case runs →

Inspections

The state makes the village inspect certain buildings, over and over.

How the fire safety cycle runs →

Permits

Somebody wants to build, and the office has to sign off.

How a permit runs →

Loop one

Violations

A resident calls, or an officer drives past it, and the office has to get it fixed by a date, and prove it.

The complaintSomebody calls. Your office logs it.
The site visitWhat you confirm opens the case.
The orderA notice names the sections and the comply-by date.
ServiceWho was served, how, and when.
The reinspectionThat date puts the property back on your list.
The endgameThe crew does the work. The owner is billed.
  • The comply-by date is counted when the notice issues, frozen onto the letter, and written onto the violation.
  • An issued letter is stored as its own PDF. A mistake is voided and reissued, never edited.
  • Order the abatement and the crew gets a work order. The cost becomes a claim against the property.

The date printed on the letter is the same date that puts the property back on your list.

Loop two

Inspections

Every year the village walks its assembly halls, apartment buildings and business properties, and counts it all for the state.

The registerEvery building the village must inspect, on one list.
The cycleIts category sets a 12 or 36 month interval.
The due listBuildings arrive as work when they come due.
The walkTap only the problems. Mark each section clear.
The reportFindings numbered, code cited, correct-by dates.
The return tripWalk only the open items, or escalate.
  • Add a building, pick what it is, and it enrolls on the cycle the state requires.
  • The report says the premises were satisfactory only when the inspection actually was.
  • Pick the year and the counts for your annual state report are on the screen. You copy them onto the form.

Buildings due and reinspections owed arrive as work, not in a drawer.

Loop three

Permits

Somebody files to build, demolish or put up a sign, and the office reviews it, inspects the work, and signs off.

Take it inAn application number is issued at the counter. No permit yet.
Check the paperDocuments received, waived with a reason, or still missing.
ApprovePermit number minted, inspections confirmed, clocks set.
InspectEach stage passed, failed, scheduled or waived, with a date.
Close outCertificate only when the checklist is clear.
  • It refuses to approve while a required document is missing, and it names each one.
  • At approval the officer confirms which inspections this job needs, pre-ticked from the permit type.
  • No certificate issues while an inspection is pending, scheduled or failed. It prints each reason.

The refusals live in the software: no approval over missing paperwork, no certificate over an open inspection.

Three kinds of work. One file per property.

Every case, every inspection and every permit at an address goes into that property's file, on the same parcel, against the same owner record.

So when a fire inspection fails and the owner ignores the report, one action carries the open findings into an enforcement case, with the owner from the tax roll, the operator from the register, and each finding already written as a citation.

Nobody retypes the violation.

The rest of the village

Public works

The map holds the water, sewer, storm and road assets, and the crews run their work orders off it.

Public works, water and highway →

Inspection contractors

Firms that inspect for a living build their own forms and keep their own records here.

For inspection contractors →

Price

Straight answers about price.

One price for the office

Every officer, every clerk, every crew member.

No meters

Unlimited users, unlimited notice types, your parcels loaded, no per-seat fee.

Month to month

Loading your code and your parcels is part of the price, and you get the number on the first call.

Bring one open case.

Thirty minutes, your own code chapters on the screen, and the case you are least happy about. We put the violation in, print the order to remedy, and show you where every date came from.

Email us

info@civimax.com · Tell us what you are working with and we will set up a time.